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The University of Kentucky Clinical Research Support Office (CRSO) supports investigators and clinical research coordinators across campus to conduct clinical research. 

We review all clinical research studies to determine if a coverage analysis is needed and if the study is required to be tracked in the CTMS. 

In addition, we can provide fee-based regulatory, recruitment, and clinical trial financial management services to assist investigators and their teams in conducting clinical research.

CRSO will hold Office Hours starting March 6th, 2020 from 11-12 in C-110 and every Friday after from 10-11. Stop by and bring any issues or questions you may have with OnCore.


Clinical Trials Administrative Support and Billing Integrity

All clinical trials and research studies, regardless of the funding source, must be submitted to the CRSO for OnCore tracking, detailed calendars and coverage analysis and billing review prior to budget finalization.

We have developed a few guidance documents (see helpful links below) to assist your teams in understanding the various processes and what documents and information you need to submit.
CCTS/CRSO Service Request Form »

The service request form for amendments can be found at: Amendment Submission Form

Details about Coverage Analysis can be found here.

The CRSO Clinical Trials Administrative Support and Billing Integrity team assists study teams with:

  • Understanding if your study needs to be in OnCore and how it needs to be managed

  • Understanding if your study needs to be in Epic

  • Creating your study in OnCore

  • Developing your calendar or detailed schedule of events in OnCore

  • Help you manage your study in OnCore

  • Determining your billing activity and what is needed to support correct patient care billing

  • Developing your coverage analysis and explaining detailed billing designations

  • Helping you to successfully track your participants in OnCore


In the case of a disputed coverage analysis, investigators should contact Dr. William Stoops at william.stoops@uky.edu to initiate the dispute resolution process.

Questions about the minimum footprint, coverage analysis or billing integrity process?

Contact the CRSO at CRSOstudyassist@uky.edu

Helpful Links

UK centralization of coverage analysis townhall (PDF, 2.1 MB)

Research billing SharePoint forms »

Clinical Trials Coverage Billing Guide »

Final FAQs »

CRSO Minimum Footprint »

Flowchart Minimum Footprint »

Minimum Footprint Diagram »


Epic Resources

Statements Tip Sheet »
UK Research Study Team Member Handbook »
Radiology Research and Overread Requests - Quick Start Guide »
Notes »
Orders »
Correction After RBR Tip Sheet »
Research Billing Review Corrections »

Financial Management

The CRSO offers clinical trial financial management services for clinical research studies, including:

  • Pricing and budget development
  • Sponsor budget negotiations
  • Plan code and UK internal forms assistance
  • Sponsor invoicing
  • Payment tracking and reconciliation
  • Reporting and account monitoring
  • Patient stipend and reimbursement payments
  • OnCore budget data entry


Questions about the clinical trial fiancial management?

Contact the CRSO at CRSOFinance@uky.edu.

Helpful Links

College of Medicine Grant Submission SRAS »

Clinical Trial Agreement submission and execution OSPA »


Regulatory Support

In collaboration with our CCTS partners, the Regulatory Knowledge and Support Core integrates faculty, staff, and community expertise in bioethics, regulatory knowledge, and research integrity to provide investigators and study teams with a single point of access to the spectrum of ethical and regulatory requirements.

The core is comprised of highly trained regulatory specialists who can provide support to investigators that is tailored to their specific needs.

Find additional information and resources, or request these services »


Recruitment Support

In collaboration with our CCTS partners, Participant Recruitment Services (PRS) provides comprehensive recruitment support including consultations for recruitment planning, material development and approval, advertising, outreach, and educational opportunities. 

Find additional information and resources, or request these services »

 

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