" $NASF " as the primary indicator for assessment of utilization of laboratory research space. $NASF is calculated from the following information:
" $ " Refers to direct research expenditures for a fiscal year from extramural research funds (Coded 304xxxxxxx in SAP) within functional areas 210, and 220. It does not take into account other funds such as unspent direct costs, cost share, indirect costs, and subcontracts outside UK. Other examples not taken into account are training grants, and fellowships or other extramural funds for functional areas like instruction, public service, academic support, and student services. Note: The entire list of functional areas is listed in the business procedure manual section E-17-16.
" NASF " is research and research support space from eBARs (coded 225, 251, 252, 256 and 257). The Department/Center is responsible for updating this database and the accuracy of this information.
Research Space Policy:
The COM will conduct an annual survey of all research associated space (laboratory, offices, and conference rooms). Space will be allocated to each Department/Center by the Dean’s office. Departments/Centers will be charged with allocating this space in a process that is appropriate to their faculty needs. Research space allocated to a faculty member who departs the unit will automatically revert to the Dean’s office. Re-allocation will be based on demonstrated need. Departments/Centers are expected to verify all data prior to the Dean’s office annual research space assessment.
For Departments/Centers that are deemed to be using space appropriately, the Dean’s office will only initiate further discussion if space requirements change during the fiscal year.
For Departments/Centers that are not deemed to be using space appropriately, the Dean’s office will determine what space is not being used productively and the unit leader will be required to submit a plan within 2 weeks of receiving notification. The plan should detail a strategic reallocation of space to faculty within the unit if such reallocation is substantiated. Alternately, the unit leader can provide a detailed explanation to justify the current allocation. The Dean’s office will assess this justification based on the criteria listed in Table 1. The Chair/Center Director’s failure to be involved in the space allocation process will result in direct management of the academic unit’s space by the Dean’s office.
|Overall||Basis for allocation space must be reasonable. The metric of the prevailing $NASF will be used as a primary indicator of efficiency of space use. The strategic aim is $300NASF.|
|Laboratory Space||Leaders should develop a strategic plan for contiguous space within an academic unit. This should provide co-placement of faculty with similar science to facilitate interactions and to enable efficient equipment use.|
|Core and Common Equipment Space||As justified.|
|Offices||Tenure track faculty - single occupancy
Research track faculty - double/multiple occupancy
Trainees - carrel sized area
Lab staff - carrel sized area
Lead administrator - single occupancy
Other admin/support - double/multiple occupancy
Retired faculty – only if space is available
|Conference Rooms||Maximum of 1 per academic unit. When appropriate, conference rooms may be shared between one or more units. Must be booked in a transparent process to enable other academic units to use.|
Timeline for Research Space Assessment:
August - COM will collate FY research expenses and space survey. Office and conference room allocation data will be included, but not used in calculation of $NASF.
September 1st - Data will be sent to Chairs/Directors and Administrators for verification.
Mid-September - Deadline for return of corrections.
October - Data presented at COC.
Mid October - Letters from COM sent to Chairs/Directors with research space strategy.
|Basic Science Departments|
|Anatomy & Neurobiology||10,650||301||10,951|
|Microbiology & Immunology||17,068||-||17,068|
|Pharmacology and Nutritional Sciences||25,512||1,084||26,596|
|Total Basic Sciences||106,495||3,779||110,274|
|Average Basic Sciences||15,214||472||12,253|
|Cardiovascular Research Center||8,445||855||9,300|
|Center on Aging||12,931||5,193||18,124|
|Markey Cancer Center||51,526||4,556||56,082|
|Muscle Biology Center|
|Rural Kentucky HealthCare|
|Family & Community Medicine||-||-||-|
|Family Medicine - Hazard||-||-||-|
|Total Clinical Departments||28,790||5,059||33,859|
|Mean Clinical Departments||1,919||282||1,881|
|Total All Units||233,800||19,596||253,396|