Research Space Management

Definitions:
" $NASF " as the primary indicator for assessment of utilization of laboratory research space. $NASF is calculated from the following information: 

$ " Refers to direct research expenditures for a fiscal year from extramural research funds (Coded 304xxxxxxx in SAP) within functional areas 210, and 220.  It does not take into account other funds such as unspent direct costs, cost share, indirect costs, and subcontracts outside UK.  Other examples not taken into account are training grants, and fellowships or other extramural funds for functional areas like instruction, public service, academic support, and student services.  Note: The entire list of functional areas is listed in the business procedure manual section E-17-16.   

NASF " is research and research support space from eBARs (coded 225, 251, 252, 256 and 257).    The Department/Center is responsible for updating this database and the accuracy of this information.

Research Space Policy:
The COM will conduct an annual survey of all research associated space (laboratory, offices, and conference rooms). Space will be allocated to each Department/Center by the Dean’s office. Departments/Centers will be charged with allocating this space in a process that is appropriate to their faculty needs. Research space allocated to a faculty member who departs the unit will automatically revert to the Dean’s office. Re-allocation will be based on demonstrated need. Departments/Centers are expected to verify all data prior to the Dean’s office annual research space assessment. 
    For Departments/Centers that are deemed to be using space appropriately, the Dean’s office will only initiate further discussion if space requirements change during the fiscal year. 
    For Departments/Centers that are not deemed to be using space appropriately, the Dean’s office will determine what space is not being used productively and the unit leader will be required to submit a plan within 2 weeks of receiving notification. The plan should detail a strategic reallocation of space to faculty within the unit if such reallocation is substantiated. Alternately, the unit leader can provide a detailed explanation to justify the current allocation. The Dean’s office will assess this justification based on the criteria listed in Table 1. The Chair/Center Director’s failure to be involved in the space allocation process will result in direct management of the academic unit’s space by the Dean’s office.

Basis for Space Allocation (Table 1):

Overall Basis for allocation space must be reasonable. The metric of the prevailing $NASF will be used as a primary indicator of efficiency of space use.  The strategic aim is $300NASF.
Laboratory Space Leaders should develop a strategic plan for contiguous space within an academic unit. This should provide co-placement of faculty with similar science to facilitate interactions and to enable efficient equipment use.
Core and Common Equipment Space As justified.
Offices Tenure track faculty - single occupancy 
Research track faculty - double/multiple occupancy 
Trainees - carrel sized area 
Lab staff - carrel sized area 
Lead administrator - single occupancy 
Other admin/support - double/multiple occupancy 
Retired faculty – only if space is available
Conference Rooms Maximum of 1 per academic unit. When appropriate, conference rooms may be shared between one or more units. Must be booked in a transparent process to enable other academic units to use.

Timeline for Research Space Assessment:
August - COM will collate FY research expenses and space survey.   Office and conference room allocation data will be included, but not used in calculation of $NASF.
September 1st - Data will be sent to Chairs/Directors and Administrators for verification.
Mid-September - Deadline for return of corrections.
October - Data presented at COC.
Mid October - Letters from COM sent to Chairs/Directors with research space strategy. 

FY 2014 Research Space Statistics:
Total research space - 253,396
Total wet lab research space - 233,800
Total dry research space - 19,596

 

Wet Lab
Space NSF

Research
Dry NSF

Total
NSF 

       
Basic Science Departments      
Anatomy & Neurobiology         10,650 301      10,951
Behavioral Science                        -   205        205
Biochemistry         26,457 342   26,799
CDAR                        -        -            -
Microbiology & Immunology         17,068 -    17,068
Pharmacology and Nutritional Sciences       25,512 1,084  26,596
Physiology        18,850 1,743    20,593
Toxicology        7,958 104      8,062
  Total Basic Sciences 106,495 3,779    110,274
  Average Basic Sciences        15,214       472 12,253
       
Centers      
Cardiovascular Research Center                8,445           855     9,300
Center on Aging            12,931       5,193    18,124
GCRC            
MRISC          
Markey Cancer Center           51,526 4,556 56,082
Muscle Biology Center                       
Rural Kentucky HealthCare                            
SCoBIRC        13,022                 -            13,022
  Total Centers            85,924 10,604          96,528
  Mean Centers 21,481      2,651     24,132
       
Clinical Departments      
Anesthesiology 1,858             92   1,950
Diagnostic Radiology - -          -
Emergency Medicine 112                 -   112
Family & Community Medicine                        -                 -                     -
Family Medicine - Hazard                        -                 -                     -
Internal Medicine 8,261          556         8,817
Neurology         695                 -           695
Neurosurgery                1,998       245       2,243
OB/GYN              2,161 875        3,036
Ophthalmology                 4,766 305    5,071
Orthopaedic Surgery                   976                 -                976
Otolaryngology 756 - 756
Pathology                    677                 -           677
Pediatrics                1,133              433           1,576
PM&R                     - 1,140          1,140
Psychiatry                        -   1,198        1,198
Radiation Medicine             453 103           556
Surgery          5,056                 -           5,056
  Total Clinical Departments             28,790 5,059       33,859
  Mean Clinical Departments          1,919             282       1,881
       
  Total All Units            233,800 19,596  253,396